Constitution

breaston-navi-02

The Constitution of the Unincorporated Association known as

Friends of the Breaston Navigation

1. Objects:

1.1) The main purpose and object of the association is to list the Navigation Inn (the Inn), Breaston under the Locality Act 2011 as an asset of community value.

1.2) To consult and engage with the Breaston Village Community to ensure that the Inn in Breaston continues to be used for the benefit of the whole Breaston Community.

1.3) To encourage individuals and community groups to continue to use the Inn as a place for the community to gather.

1.4) To consult with the community about other possible uses for the Inn.

1.5) To establish a business model and plan which would allow the Inn to be run as a sustainable community enterprise should the opportunity arise to pursue the possibility of purchasing of the Inn.

2. Powers

2.1) To levy an individual membership fee of £5.00.

2.2) To undertake any activity which furthers the objects of the Association.

2.3) The Management Committee may raise additional funds in order to further the objects of the Association provided it does not create a liability for the members without their consent obtained at a meeting of the Association.

3. Membership

3.1) To maintain a membership of at least twenty one (21) people who have paid the membership fee such people, known as full members, to be resident in the parish of Breaston at separate addresses and to be registered on the Electoral Role in the Borough of Erewash.

3.2) In addition to the above to admit as associate members any other person(s) who support the objects of the Association.

3.3) A list of all members shall be maintained by the Secretary to the Association.

4. Management

4.1) The Association shall be managed by a committee consisting of a Chair, a Vice-Chair, a Secretary, a Treasurer and up to three other members of the Association. The Management Committee shall meet at least once every three months.

4.2) The Management Committee shall be elected by show of hands at the Annual General Meeting of the Association by the fully paid up members of the Association.

4.3) The ballot shall be organised by the Secretary. Any person wishing to stand for the management committee must indicate which post they are standing for and must have a proposer and seconder from the membership as defined in 3.1. above.

4.4) The Management Committee shall be elected for a period of three years. Retiring members shall be allowed to stand for re-election.

4.5) The election process shall be chaired by a member of the Management Committee who is not standing for re-election. Should all the Management Committee members be standing for re-election, an Association Member who is not standing will be asked to oversee the election.

4.6) The Management Committee may co-opt people onto the Management Committee for their specialist knowledge and experience in order to further the objects of the Association. Such people do not have to be members of the Association and do not have a vote either in the Management Committee or in meetings of the Association unless they are members as defined in 3.1.

5. General Meetings

5.1) The Annual General Meeting, chaired by the Chair or the vice-Chair, shall be held during the last week of September each year. Thirty (30) days notice shall be given by way of two posters prominently displayed in the Inn outlining the agenda for the meeting.

5.2) Additional items for the meeting should be submitted to the Secretary fourteen (14) days before the date of the meeting.

5.3) The meeting shall receive an annual report from the Chair and a statement of accounts prepared by the Treasurer.

5.4) An Extra-ordinary meeting of the Association can be called by any ten members requesting such a meeting in writing to the Secretary and specifying the purpose of the meeting. Such a meeting must be publicised in the Inn and held with thirty (30) days of the receipt of the request.

6. Events

6.1) At least one event will be organised by Management Committee manager each year to keep the village community informed as to the work and progress of the Association.

7. Finance

7.1) Membership Fees and any other funds raised shall be accounted for by the Treasurer.

7.2) The Associations funds shall be kept in a bank account at RBS Plc, Long Eaton.

7.3) The Chair, Vice-Chair, Secretary and Treasurer shall be signatories to the bank account and two signatories are required to sign cheques.

7.4) The Treasurer shall prepare a financial statement for all meetings of the Management Committee and for the Annual General Meeting of the Association.

7.5) All Association funds shall only be used in the furtherance of the objects of the Association.

8. Amendments to the Constitution

8.1) The Constitution may only be amended by a majority vote at the Annual General Meeting or at an Extra-ordinary meeting of the Association. Notice of the amendment shall be posted in the Inn at least thirty (30) days before the meeting.

9. Dissolution

9.1) A motion for dissolution of the Association can only be made at an Annual General Meeting or at an Extra-ordinary meeting of the Association. If it is resolved to dissolve the Association, after all expenses and liabilities have been met, the remaining funds shall be divided equally between all current and fully paid up members.